🔒 Barangay Uwisan – Privacy Notice

Version v1.0-2025-11-04 | Effective Date: November 4, 2025

This Privacy Notice explains how Barangay Uwisan collects, processes, and protects your personal data through the Information Dissemination Management System (IDMS), in compliance with the Data Privacy Act of 2012 (Republic Act No. 10173) and its Implementing Rules and Regulations. By using this System, you consent to the collection and processing of your personal data as described in this Privacy Notice.

1. Personal Data We Collect

We collect personal data necessary to facilitate effective information dissemination, communication, and verification of residents. This includes:

• Identity information: full name, date of birth, gender, civil status, and barangay address.
• Contact information: phone number, email address, and communication preferences.
• Account information: username, password (securely encrypted), and user activity logs.
• Verification data: uploaded valid IDs or proof of residency (if applicable).
• System information: IP address, browser type, timestamps, and consent logs.

2. Purpose and Legal Basis for Processing

Your personal data is processed for the following legitimate and authorized purposes:

• To verify resident identity and registration within Barangay Uwisan.
• To send barangay announcements, advisories, and emergency alerts via SMS and online platform.
• To maintain accurate resident records for communication and service delivery.
• To improve transparency and accessibility of information within the barangay.
• To comply with legal and administrative requirements under the Local Government Code.

Processing of data is based on your consent, the performance of public functions, and legal obligations.

3. Data Access, Sharing, and Transfers

Access to personal data is strictly limited to authorized Barangay Uwisan officials and system administrators for legitimate purposes only. We do not sell, rent, or share your personal data for commercial use.

Data sharing may only occur under these conditions:

• With your explicit consent for specific services.
• When required by law or government regulation.
• For system maintenance or technical support under confidentiality agreements.

4. Security Measures and Data Protection

Barangay Uwisan implements technical, organizational, and physical safeguards to ensure your data is protected from unauthorized access or misuse.

• Encryption for stored and transmitted data.
• Role-based access controls to limit exposure.
• Secure password hashing and admin multi-factor authentication.
• Regular backups, audit logs, and security monitoring.
• Validated uploads and malware scans for resident-submitted files.

5. Data Retention and Disposal

We retain your personal data only for as long as necessary to fulfill the purposes stated above or as required by law. When data is no longer required, it will be securely deleted or anonymized.

6. Your Data Privacy Rights

Under the Data Privacy Act of 2012, you have the following rights:

• Right to be informed about the collection and use of your data.
• Right to access your personal data and obtain a copy.
• Right to correct inaccurate or outdated information.
• Right to delete or object to processing (subject to legal requirements).
• Right to data portability and to file a complaint with the National Privacy Commission.

7. Contact Information and Data Protection Officer

For privacy-related inquiries, requests, or concerns, please contact our Data Protection Officer (DPO) through:

• Email: uniteduwisan@gmail.com
• Office Address: Barangay Uwisan Hall, Calamba City, Laguna
• Contact Number: 0992 377 5096

You may also visit the Barangay Uwisan Office during business hours to file requests or privacy concerns in person. We will respond within thirty (30) days as required by data protection laws.